Investment Administrator - Temp-Perm

Job Title: Investment Administrator - Temp-Perm
Contract Type: Permanent
Location: London, England
Salary: £30000 - £35000 per annum
Reference: 10449/001_1521714555
Contact Name: Jane Paton
Contact Email:
Job Published: March 22, 2018 10:29

Job Description

To provide efficient, effective and compliant administrative support to the Team to assist in building, maintaining and developing a profitable client base

  • Provide day to day administrative duties in respect of a designated bank of clients in a timely and professional manner.
  • To execute a full range of tasks including but not exclusive to: mail-merges, reviewing and sending client reports and drafting general correspondence on behalf of the Investment Managers.
  • Responsibilities for initial review and processing of new client application forms; liaise with Back Office team to ensure accounts are set up correctly. Ensure clients are provided with the required notification of their new account.
  • Maintain in-depth knowledge of internal systems and use them efficiently to monitor data
  • Update client static data on an ongoing basis: running reports to ensure all data in the company's systems reflects clients' current personal details, circumstances and requirements. Ensure that all compliance requirements are met.
  • Ensure timely execution with regard to client instructions, cheques, payments, and policy documents (as required)
  • Dealing with general queries promptly and taking appropriate action on behalf of and in the absence of Investment Managers.
  • Supporting Investment Managers in preparation for client meetings;
  • Preparing meeting file notes and dealing with any appropriate actions that arise from such meetings
  • Interact with introducers, solicitors and other intermediaries as and when required
  • Assist in minimising the incidence of failed trades, debts and trading errors and to notify Investment Managers in a timely manner of any potential situation that could materially disadvantage the company.
  • Help to promote cost efficiency within the company
  • Maintain an in-depth knowledge of the services offered by the company and the requirements of each service
  • Ensure that strict compliance with internal rules and procedures and regulatory rules are adhered to at all times; ensure adequate back up is maintained during periods of absence of team members.
  • Maintain a central database spreadsheet of pertinent client information as a management tool for use by Investment Managers.
  • Any other ad hoc duties that may arise from time to time.

  • Communicate with colleagues and clients in a professional manner, using appropriate business language and correct grammar.

Desirable Attributes

  • A self-motivated person with a pro-active approach to ensure smooth running of the team at all times
  • Possession of, or a willingness to undertake appropriate Investment Administration examinations
  • Excellent written and oral skills
  • Proficient in all Microsoft Office applications to an advanced level